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Thursday, November 17, 2005



Medford School District 549C

Successful Students Today – Successful Citizens Tomorrow

Long-Range Facilities Planning Committee Minutes

Thursday, November 17, 2005


Tour of Wilson Elementary School 6:00 – 6:30 P.M.


Bob Hartwig introduced Robert Hall as a guest of the Committee.  Mr. Hall is a retired executive from California who is now a resident of the Rogue Valley Manor.  Mr. Hall has years of experience as a school board member, in education facilities management, but particularly in district trust funds/foundations when district property is sold.  Although he cannot be a voting member of the Committee he offers a valued perspective on facilities management.


Bob introduced Pam Zaklan, Principal of Wilson Elementary, and explained she would be leading the tour of her school. Mrs. Zaklan provided a map of the tour and a listing of needs for her school.


Committee Members Present:  Eric and Lisa Artner, Kim Badcock, Riki Bednar, Lilia Caballero, Gordon Challstrom, Joe Cramer, Dorey Cunningham, Alison Davis, Rob Duncan, Julie Evans, Sheila Foy, Glen Gann, Maurice Gilbert, Gunnar Hardy, Missy Hermant, Arlene Louis, Rick Parsagian, Dennis Poncia, Cindy Roberts, Doug Snider, Robert Soltz, Jim Sullivan, Debbie Tonkin, Mark Wisnovsky, Scott Wolfe, Phil Long, Keith Brabham, Sam Digati, Todd Liles, Steve Horvath, Bob Hartwig, and Ken Ogden.


Board Member Present:  Peggy Penland


Information Review and Handouts............................................................................. Bob Hartwig


Bob reminded members there will be no meeting in December but tours of schools will continue as updated below:

·          School Tours Schedule Update:

o       Thursday, December 8th

v     12:30 – 1:30 Kennedy (2860 N. Keeneway Drive)

v     1:30 – 2:00 Travel time to Hoover

v     2:00 – 3:00 Hoover (2323 Siskiyou Blvd.)

o       Thursday, January 12th

v     12:30 – 1:30 Lone Pine (3158 Lone Pine Rd.)

v     1:30 – 2:00 Travel time to Griffin Creek

v     2:00 – 3:00 Griffin Creek (2430 Griffin Creek Rd.)

o       Thursday, February 9th

v     2:00 – 3:00 Ruch (156 Upper Applegate Rd.)


Bob explained the need for a second meeting in January to allow time for elementary principals to meet with the Committee during break-out sessions to assist and help clarify any questions that might arise. The Committee agreed to meet on January 12th from 6:30 – 9:00 p.m. at McLoughlin Middle School.






The regularly scheduled meeting and tour of Oak Grove will be January 19th at 6:00 p.m. and the meeting will follow at 6:30 with secondary principals available for questions.


·          Future Meetings:

     Thursday, February 16, 2006 at Washington

     Thursday, March 16, 2006 at Jefferson


Additional Handouts:

·          An updated list of Committee membership was also included in handouts.

·          Notes from Committee members about previous building tours.

·          Minutes of the October 20th meeting.  Contact Bob for suggestions or changes.

·          School District Enrollment Summaries

·          Maintenance Work Orders During October


Discussion of Wilson School Walk-Through................................................................ Ken Ogden


Pam Zaklan stayed for a question and answer period regarding the maintenance of her building.  As with other buildings, the structural beams on ramps and walkways are showing rot and in need of repair at considerable cost.  The cafeteria is too small for a school population of approximately 570 students. The water heater serving the school is smaller than an average single family dwelling.  She explained a majority of her supply budget is spent on maintenance.  


Surveys............................................................................................................................... Dr. Long


Dr. Long explained he has been working with Russell-Dixon Relations Consulting to refine the survey questionnaire the Committee had proposed.  This survey consists of approximately 12 questions prepared in a Gallup-type poll to grade the school district with a comments section. This online survey will be posted on the district’s website and be available for elementary and middle school parents during parent/teacher conference week.  It is also available in Spanish. The high schools will be communicating with parents as to how they can participate in the survey.  For those not wishing to participate online, paper/pencil surveys will be available at the district office as well as school sites. The public relations firm also conducted a scientific telepoll of community residents to give us credible statistical data as a comparison to see how our survey aligns. Both survey results should be available for Committee review on January 19th.


Committee Questions:


·          Is there some protection to eliminate multiple household surveys skewing the results? There is no such protection. We want as much public access as possible and will have to sacrifice for this.

·          There has been a lot of media attention paid to police and fire departments and lack of funding.  Have we fallen behind in getting the word out?  No, we have been gradually getting the word out for months.

·          Will we be releasing the results to the press? Yes


PowerPoint Presentation and Discussion: “Costs and Reality”.................................. Ken Ogden


At the last meeting, Ken handed out preliminary cost breakdowns for facilities.  His firm has had a chance to refine those costs using more accurate data.  The costs have been reduced from $300 million to $253 million, which doesn’t include the existing bond payoff the school district must include in any upcoming bond measure.  The newest handouts include a detailed breakdown by school showing costs ranging from basic improvements to complete remodel and/or replacement costs.


Ken directed that the Committee break into teams to discuss the elementary school costs.  These costs were based on the list of required priorities the Committee established for all schools.  The teams should now revisit those priorities with respect to each school.  Steering Committee members present were available to assist in answering questions by team members.


Team 1 – Jackson, Lone Pine, ALE, Jefferson

 Doug Snider, Gunnar Hardy, Robert Soltz, Sheila Foy, Rob Duncan, Gordon Challstrom, Lisa Sletmoe, Sam Baldoni, Lilia Caballero


Team 2 – Roosevelt, Kennedy, Griffin Creek, Howard

Dorey Cunningham, Dianna Smith, Alison Davis, Doug Skelton, Frank Clifton, Mary Holbrook

Kim Badcock, Scott Wolfe, Frank Clifton, Joe Cramer


Team 3 - Washington, Hoover, Jacksonville, Wilson

Eric and Lisa Artner, Marion Hines, Sara Russell, Sherry Merriman, Dennis Poncia, Mark Wisnovsky, Brian Sjothun, Michael Moore, Cindy Roberts, Riki Bednar, Joe Frodsham


Team 4 - Oak Grove, Howard,  Ruch

Carolyn and Dan Pratt, Tom and Becky Maddox, Jim Sullivan, Dan Wehage, Debbie Tonkin,

Missy Hermant, Maurice Gilbert, Glen Gann, Julie Evans, Arlene Louis


Sharing and Recap of Team Conclusions..................................................................... Ken Ogden


Committee members continued in teams until scheduled ending time refining needs of individual schools.  The discussion will continue with elementary principals in attendance at the January 12th meeting and secondary administrators at the January 19th meeting. Ken explained the cost breakdowns will be adjusted as his firm completes each building review conducting exact measurements. The cost breakdowns include inflation factors.


Miscellaneous Notes:


  1. To save time the Minutes will not be approved at meetings.  If you have suggested changes please contact Bob Hartwig.


  1. During Committee Meetings and Tours the District has arranged to videotape and/or digitally photograph all Committee Meetings.  These will be used for future media and information campaigns.



Our Mission

We are a high quality teaching and learning organization dedicated to preparing all students to graduate with a sound educational foundation, ready to succeed in post secondary-education and to be contributing community members.


549C Medford School District

Medford School District 549C Mission Statement
We are a high quality teaching and learning organization dedicated to preparing all students to graduate with a sound educational foundation, ready to succeed in post-secondary education, and to be contributing community members.

Medford Public Schools 549C recognizes the diversity and worth of all individuals and groups and their roles in society and our community. It is the policy of the Medford School Board that there will be no discrimination or harassment of individuals or groups on the grounds of age, color, creed, disability, marital status, national origin, race, religion, sex or sexual orientation in any educational programs, activities or employment.
For District Federal Title Program compliance, please contact the Office of Federal Programs: (541) 842-3633
For District Section 504 of the Rehabilitation Act compliance, please contact the Office of Special Education & Student Services: (541) 842-3628
For District American Disabilities Act compliance, please contact the Office of Human Resources: (541) 842-3625

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