Medford School District Facility Use

The primary purpose for the use of schools, athletic fields, and related buildings is for the education and benefit of Medford School District students. Through a well-developed academic program and activities, students are being prepared to become responsible citizens.

Facilities will be available for use by organizations, groups, or individuals only after the district’s need for those facilities have been achieved. The District reserves the right to cancel or relocate scheduled non-district events for District events or cost effectiveness to the District.

All organizations, groups, or individuals using district facilities shall ensure that all federal, state, county, city, and district laws and regulations; including those governing nondiscrimination, possession and sale of controlled substances, alcohol and safety and security are followed.

 

All organizations and their members, will only utilize the space(s) on their rental request, and for the hours requested. Any set-up, tear down, or additional time must be noted on the facility request, or a new request submitted. Additional space and time will be requested through the facilities office via e-mail or submittal of a new request.

All organizations, groups, or individuals using district facilities shall provide a certificate of liability insurance in the minimum amount of $1,000,000, naming the Medford School District as an additional insured. All those applying for use of school facilities shall agree to indemnify and hold the district free and harmless from any loss or damage, liability or expense that may arise during, or is in any way caused by, their use or occupancy of school facilities.

The District reserves the right to charge a security deposit to all outside organizations in the amount of $100. The district may request a larger deposit based on event size, usage requested and historical patterns.    To request facility usage, follow this link FACILITY USE   

DIRECTIONS:  

At the top right of the Community Calendar is a link to Register/Login. Click on this link and follow the instructions. If you do not follow each step your request will not be submitted.    

On the Community Calendar there is a tab for Documents, under this tab you will find the Terms & Conditions, Fee Appendix, Instructions for Requesting Access to Submit Requests and Instruction on Submitting a Facility Request.

Once your organization is submitted you will receive an e-mail stating your organization has been approved. If you don't receive an email within 24 hours during our normal work week, check your junk mail. Once approved you can log back in. To make a request, click on the Request Facility Use tab. You will receive an email saying your facility request has been approved; this means it’s been sent to the School for a second approval.  Please wait until you receive confirmation of activation for your event to be on the calendar.

Please see Terms & Conditions regarding proof of liability insurance.

Please note your event can be cancelled for a school event.  School District events take precedence.

If you have any problems, questions or concerns, please contact the Athletics Department at (541) 842-3837.   Normal office hours are Monday - Friday, 7:00 a.m. - 3:30 p.m.

Helpful Links:   

Request Facility Use
Facility Rental Fees 
Terms & Conditions   

Facility Use Liability Release and Hold Harmless Addendum (Communicable Diseases including COVID-19)