Medford School District 549C
Projects
We manage over a thousand projects per year. We use a product known as the “Project Tracker” to track all projects. Maintenance tasks are moved to the project tracker when they have a higher degree of difficulty, require more coordination, and/or more resources (time, funding, personnel).
Projects fall into two categories: small/medium projects and capital projects. Small/medium projects are normally funded with maintenance money, and capital projects are funded from the project reserve accounts. We place all projects requested on the project tracker; however, that does not mean that all projects will be completed. Some projects are not feasible, and some are cost-prohibitive. We will input a status on the projects being actively worked on.
The capital project nomination process starts in January/February of each year. If a project is not selected through the process, it will not be completed within the next fiscal year (1 July XX to 30 Jun XX). It can be re-nominated the following year and reconsidered. If you have a project that is worthy of capital project consideration, please make sure that it is on the project tracker.
We also utilize an assessment program and the district’s long-range facilities plan when working through the process.
*Initially, all tasks should be submitted to the work order system. Once a task is determined to be a project, we will close out the work order and place it on the project tracker.
*If you do not see your task in the work order system or on the project tracker, then we are not tracking it. *We plan out winter, spring, and summer break project schedules months in advance. Please do not come back from break with the expectation that a project will be complete, unless we have communicated our intent to complete this project over break to you. *Please do not submit a project/work order on the Friday before break and expect the project/task to be completed upon return. The facilities manager sends a monthly facilities update via email to site leadership that includes the updated project and preventative maintenance tracker.