Medford School District 549C
ARCHIVES - 2
Medford School District 549c
Kennedy Elementary Roof Replacement
Bids Due 2:00 p.m., May 27, 2025
INVITATION TO BID 25-38-35
Notice is hereby given that bids will be accepted by the Medford School District at 900 Kenyon St., Medford, OR 97501 in the Purchasing Office, for the Kennedy Elementary Roof Replacement. Bids must be received no later than 2:00 p.m. on Tuesday, May 27, 2025. The project will be awarded to one contractor based on the lowest bid. There will be an optional pre-bid meeting and walk-through on Wednesday, May 14, 2025, beginning at 2:00 p.m. at Kennedy Elementary School, located at 2860 N. Keene Way, Medford, OR 97504. Meet in the Front Office.
ITB may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Eric Poppe
Carpentry Supervisor
Medford School District 549c
Addendum Two - ITB 25-38-35
Addendum One - ITB 25-38-35
ITB 25-38-35 Kennedy Roof
Sample Contract
AIA General Conditions
MSD General Conditions
Cancelled - ITB 25-01-34 NMHS Exterior Painting
THIS BID HAS BEEN CANCELLED DUE TO BUDGET CONSTRAINTS
Medford School District 549c
North Medford High School Exterior Painting
Bids Due 2:00 p.m., May 27, 2025
INVITATION TO BID 25-01-34
Notice is hereby given that bids will be accepted by the Medford School District at 900 Kenyon St., Medford, OR 97501, in the Purchasing Office, for the NMHS Exterior Painting project. Bids must be received no later than 2:00 p.m. on Tuesday, May 27, 2025. The project will be awarded to one contractor based on the lowest bid. There will be an optional pre-bid meeting and walk-through on Wednesday, May 14, 2025, beginning at 8:00 a.m. at North Medford High School, located at 1900 N. Keene Way, Medford, OR 97504. Meet in the Front Office.
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
ITB may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
Eric Poppe
Carpentry Supervisor
Medford School District 549c
ITB 25-01-34 NMHS Exterior Painting
Sample Contract
AIA General Conditions
MSD General Conditions
ITB 25-00-23 Security Vestibules at Three Schools
Medford School District 549c
Security Vestibules at Three Schools
Bids Due 2:00 p.m., May 15, 2025
INVITATION TO BID 25-00-23
Notice is hereby given that bids will be accepted by the Medford School District at 900 Kenyon St., Medford, OR 97501, in the facilities office, for the Security Vestibules project. Bids must be received no later than 2:00 p.m. on Thursday, May 15, 2025. The project will be awarded to one or more contractors based on the lowest bid and the ability to meet our desired completion date. There will be a mandatory pre-bid meeting and walk-through on Wednesday, April 30, 202,5, beginning at 10:00 a.m. at Abraham Lincoln Elementary, located at 3101 McLoughlin Drive, Medford, OR 97504.
ITB may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Andy Chasteen
Facilities Manager
Medford School District 549c
Letter of Intent to Award - Vitus Construction
Bid Results - 25-00-23 Security Vestibules
Addendum Three 25-00-23
Pre-Bid Sign-In Sheet (Planholders List)
Addendum Two 25-00-23
Addendum One 25-00-23
ITB 25-00-23 Security Vestibules at Three Schools
ITB 25-00-23 Drawings
Sample Contract
MSD General Conditions
AIA General Conditions
RFP 25-00-24 Insurance Agent of Record for Comprehensive Insurance Services
Insurance Agent of Record
Proposals Due 2:00 p.m., May 14, 2025
REQUEST FOR PROPOSAL 25-00-24
Notice is hereby given that proposals will be accepted by the Medford School District at 900 Kenyon Street, Medford, OR 97501 in the Purchasing office, from qualified insurance agents to serve as the Agent of Record for insurance services, including various liability coverages, comprehensive, auto and worker compensation, but excluding employee benefits. The District utilizes the insurance benefits of PACE for liability, comprehensive and auto coverage and SAIF for worker compensation.
The Agent of Record should be fully qualified to work with both PACE and SAIF and prepared to provide extensive services and support in the areas listed for a minimum of three (3) years, with an option to extend for an additional two (2) years at the District’s discretion.
This is a qualified bid process, so while overall costs (that are flexible) are a major factor, agents who can provide the most experience and scope of services requested will receive higher marks. The District invites interested agents to complete and submit a proposal.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, and (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Janel Reed
Chief Human Resources Officer
Medford School District 549C
Letter of Intent to Award - Brown & Brown
Preliminary Bid Results RFP 25-00-24
Addendum Two - RFP 25-00-24
Addendum One - RFP 25-00-24
-25-00-24 Addendum One - Pace Renewal
-25-00-24 Addendum One - Saif Renewal
-25-00-24 Addendum One - Volunteer Policy
RFP 25-00-24 Insurance Agent of Record for Comprehensive Insurance Services
Sample Contract
RFP 25-00-30 Online Program for Speaking and Writing in English
SOFTWARE/ONLINE PROGRAM FOR SPEAKING AND WRITING IN ENGLISH
Bids Due 2:00 p.m., April 29, 2025
Request for Proposal 25-00-30
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, no later than 2:00 p.m., April 29, 2025.
The district is seeking bids for an electronic instructional tool with built-in progress monitoring for speaking and writing. The product must be designed to build language skills in order to prepare English Learners for the English Language Proficiency Assessment and target ELP standards.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Bids that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@Medford.k12.or.us
Angelina Scarminach
Emerging Multilingual and Migrant Education Coordinator
Medford School District
Letter of Intent to Award - Flashlight Learning
Bid Results
RFP 25-00-30 Addendum Two - 4-18-25
RFP 25-00-30 Addendum One - 4-14-25
RFP 25-00-30 Online Program for Speaking and Writing in English
Sample Contract
RFP 25-01-31 NMHS Gym Temporary Building
Medford School District
NMHS Gym Temporary Building
Proposals Due 2:00 p.m., April 30, 2025
REQUEST FOR PROPOSAL 25-01-31
Notice is hereby given that proposals will be accepted by the Medford School District at 900 Kenyon Street, Medford, OR 97501, in the Purchasing office, for the NMHS Gym Temporary Building project at 1900 N. Keene Way, Medford, OR 97504. Bids must be received no later than 2:00 p.m. on Wednesday, April 30, 2025. There will be an optional pre-bid meeting on Wednesday, April 16, 2025, at 10:00 a.m. at the project location.
The purpose and intent of this RFP is to establish a firm fixed price contract with one qualified contractor to provide all labor, materials and equipment to complete the project. The project consists of supplying and installing an enclosed metal structure measuring approximately 100’ x 140’ with an eave height of 20’. A concrete slab will be the base floor with appropriate footings in accordance with the engineering of the structure and local building codes. The building should include vapor barriers and insulation at the wall and roof envelopes. All four sides will eventually be enclosed. The proposer should consider building this structure in stages as funding is available.
Phase one should include Ground work, 6” Slab/footings, Roof support pillars, Roof structure, R-36 insulation and roofing, Utility trenching and backfill.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, and (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Andy Chasteen
Facilities Manager
Medford School District 549C
Letter of Intent to Award - JB Steel
Preliminary Bid Results
Addendum Three - RFP 25-01-31
Addendum Two - RFP 25-01-31
Pre-Bid Meeting Sign-in Sheet
Addendum One - RFP 25-01-31
-Addendum 1 First Tier
-Addendum 1 - Drawings for Utility Plan
RFP 25-01-31 NMHS Temporary Building
Preliminary Site Plans
Sample Contract
MSD General Conditions
AIA General Conditions
RFP 25-00-19 Food Service Management
Medford School District Food Service
Bids Due no later than 2:00 p.m. PDT, March 27, 2025
REQUEST FOR PROPOSAL 25-00-19
Notice is hereby given that bids will be accepted by the Medford School District in the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, until 2:00 p.m. PDT, Thursday, March 27, 2025. An optional pre-proposal meeting and site visit will take place on Wednesday, March 5, 2025, at 2:00 p.m. PST. The starting point for this meeting will be in the front office at South Medford High School, located at 1551 Cunningham Avenue, Medford, OR 97501.
The Medford School District 549C (District) is seeking written proposals. Pursuant to state and federal law, Medford School District 549C, Local Educational Agency (hereafter called the LEA) participating in the National School Lunch Program (NSLP), School Breakfast Program (SBP), Child and Adult Care Food Program (CACFP) and Summer Food Service Programs (SFSP), may contract with a food service management company (FSMC) to operate eligible school food services. The administration of all USDA Child Nutrition Programs is the responsibility of the Oregon Department of Education (hereafter called the Department). All terms and conditions of procurement and contracting are subject to Oregon Administrative Rules 581, Division 51, as applicable.
This RFP is intended to provide FSMCs with the opportunity to present their qualifications and approach clearly and succinctly, while providing the LEA with comparable information from each proposer. The successful FSMC will be required to enter into the Oregon Department of Education standard form agreement titled “LEA-FSMC Contract”. The contract awarded will be a fixed price contract.
RFP may be picked up by the following methods:
By calling 541-842-1118
By downloading from the links below
By emailing Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever its is deemed in the sole opinion of Medford School District to be in it’s best interest.
Brad Earl
Assistant Superintendent of Operations
Medford School District
Letter of Intent to Award - Sodexo - 7 April 2025
RFP 25-00-19 Food Service Management
RFP 25-00-19 FSMC ADDENDUM ONE 3-5-2025
RFP 25-00-19 FSMC ADDENDUM TWO 3-11-2025
RFP 25-00-19 FSMC ADDENDUM THREE 3-13-2025
2023-24 SY Claims for NSLP_SBP
RFP 25-01-22 NMHS Gym Professional of Record
Medford School District
NMHS Gym Professional of Record
Bids Due 2:00 p.m., March 27, 2025
RFP 25-01-22
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon St., Medford, OR 97501, until 2:00 p.m. local time, Thursday, March 27, 2025.
The District is seeking to select a Professional of Record (an Architect/Engineer team) to provide design services for the gymnasium rebuild at North Medford High School (NMHS). The selected firm will be expected to start immediately after the award of the contract and receipt of a Notice to Proceed (NTP).
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
There will be an optional pre-bid meeting on Wednesday, March 12, 2025, at 10:00 a.m. at 1900 N. Keene Way, Medford, OR 97504. Please meet in the student parking lot on the north side of the campus. Enter from Roberts Road to Tornado Alley. Note that there will not be additional opportunities for firms to visit the site.
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all proposals that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
Andy Chasteen
Facilities Manager
Medford School District 549C
Letter of Intent to Award - arkitek
RFP 25-01-22 NMHS Gym Professional of Record
Medford School District General Conditions
RFP 25-01-26 Emergency NMHS Weatherproofing Post-Demo
Notice is hereby given that proposals will be accepted in-person or via email by the Medford School District for the Emergency NMHS Gym weatherproofing post-demolition project on March 19, 2025, no later than 2:00 p.m. The project will be awarded to one contractor based on multiple factors.
There will be a mandatory pre-bid meeting on Friday, March 14, 2025, at 9:30 a.m. at 1900 N. Keene Way, Medford, OR 97504. Please meet in the student parking lot on the north side of the campus. Enter from Roberts Road to Tornado Alley. Note that there will not be additional opportunities for firms to visit the site.
SCOPE
The purpose and intent of this RFP is to establish a contract with one qualified source to weatherproof the remaining exposed sections of the gym at North Medford High School.
Proposals will be evaluated under these criteria:
- Quality of weather barrier proposed (25 Points)
- Prices: include General Conditions costs in profit and overhead price, per diem rate, and percentage of markup on labor and materials (30 Points)
- Availability to start work (20 Points)
- Past experience with similar projects – ideally three examples (25 Points)
The Medford School District will handle all permitting for this project.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing pam.thoren@medford.k12.or.us
Letter of Intent to Award - Outlier Construction
ADDENDUM 1 - 25-01-26 NMHS Gym Weatherproofing
Limited Asbestos and Lead Testing
RFP 25-01-26 Emergency NMHS Gym Weatherproofing Post-Demolition