Medford School District 549C
ARCHIVES - 1
RFP 26-00-09 Special Inspection - Trusses
Medford School District
Special Inspections - Trusses
Bids Due 2:00 p.m., December 9, 2025
Request for Proposal 26-00-09
Notice is hereby given that proposals will be accepted by the Medford School District in the Purchasing Office, located at 900 Kenyon St., Medford, OR 97501, until 2:00 p.m. local time, Tuesday, December 9, 2025.
The District is seeking to select a Professional of Record to provide special inspections for trusses across large span spaces district-wide.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Proposals that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Andy Chasteen
Facilities Manager
Letter of Intent to Award - Miller Consulting Engineers
RFP 26-00-09 Special Inspections - Trusses
Medford School District General Conditions
RFP 26-00-08 Professional of Record - Security Vestibules
Medford School District
Professional of Record – Security Vestibules
Bids Due 2:00 p.m., November 20, 2025
Request for Proposal 26-00-08
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon St., Medford, OR 97501, until 2:00 p.m. local time, Thursday, November 20, 2025.
The District is seeking to select a Professional of Record (an Architect/Engineer team) to provide design services for Security Vestibules at multiple schools over the next three years. The selected firm will be expected to start immediately after the award of the contract.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Proposals that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Andy Chasteen
Facilities Manager
Letter of Intent to Award - RFP 26-00-08
RFP 26-00-08 Preliminary Bid Results
RFP 26-00-08 Professional of Record - Security Vestibules
RFP 26-00-06 Professional Services Search Firm for Superintendent
Medford School District
Professional Services Search Firm for Superintendent
Bids Due 2:00 p.m., October 16, 2025
Request for Proposal 26-00-06
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, no later than 2:00 p.m., October 16, 2025.
Medford School District 549C (District) is seeking written proposals from qualified professional services firms in the search for a Superintendent, and potentially other central office administrators. The District invites interested firms to complete and submit a proposal.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Proposals that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Brad Earl
Assistant Superintendent of Operations
Letter of Intent to Award - McPherson & Jacobson
RFP 26-00-06 Professional Services Search Firm for Superintendent
RFP 26-00-04 ERate Leased Fiber Services
Medford School District
ERate Leased Fiber Services
Proposals Due 2:00 p.m., October 29, 2025
REQUEST FOR PROPOSAL 26-00-04
Notice is hereby given that proposals will be accepted by the Medford School District from qualified firms to interested in the provision of leased lit and leased dark fiber for the delivery of internet access to the District. Proposals shall be submitted electronically through the electronic submission portal: https://erate.imesd.k12.or.us/submission/qlq64Ctx5FyzkAaNJjLu
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, and (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Jonathan Brabham
Infrastructure & Network Service Manager
Medford School District 549c
Letter of Intent to Award - Hunter Communications
RFP 26-00-04 ERate Leased Fiber Services Addendum One
RFP 26-00-04 ERate Leased Fiber Services
RFP 26-00-03 Legal Services
The timeline for this RFP has been revised:
Updated Timeline
TIMELINE:
ACTION DATE
Issue RFP August 13, 2025
Final Questions Due August 22, 2025, 2:00 p.m.
Last Addenda Issued August 25, 2025, 2:00 p.m.
Proposals Due August 28, 2025, 2:00 p.m.
RFP Committee to Review Proposals September 2, 2025 – September 4, 2025
Assignment of Interview Appointments September 5, 2025
Finalist Interviews September 8, 2025 – September 10, 2025
Finalist Interviews September 12, 2025
Notice of Intent to Award September 16, 2025 2:00 p.m.
Medford School District
Legal Services
Bids Due 2:00 p.m., August 28, 2025
Request for Proposal 26-00-03
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, no later than 2:00 p.m., August 28, 2025.
Medford School District 549C (District) is seeking written proposals from qualified and experienced attorneys or law firms for the provision of general education-related legal services, including but not limited to the following areas of law: board governance; review, interpretation, and consultation regarding state and federal educational laws and regulations; drafting experience in connection with contracts, memoranda, policies and resolutions. The District is evaluating needs in terms of experience, services provided, availability, and cost. The District invites interested attorney(s) or law firms to complete and submit a proposal.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling 541-842-1118
By downloading from the links below
By emailing Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Proposals that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Brad Earl
Assistant Superintendent of Operations
RFP 26-00-03 Letter of Intent - Garrett Hemann Robertson
RFP 26-00-03 Preliminary Bid Results
RFP 26-00-03 Legal Services
Sample Contract
RFP 26-07-05 Oakdale Auditorium Rigging (NO PROPOSALS RECEIVED)
Medford School District
Oakdale Auditorium Rigging
Proposals Due 2:00 p.m., September 18, 2025
REQUEST FOR PROPOSAL 26-07-05
Notice is hereby given that proposals will be accepted by the Medford School District at 900 Kenyon Street, Medford, OR 97501, in the Purchasing office, from qualified firms to provide the fabrication, furnishing, delivery, and installation of a performance rigging system. The rigging contractor shall provide a complete, fully functional system as described in the RFP documents.
There will be an optional pre-bid meeting on September 5, 2025, at 11:00 a.m. at the Oakdale Auditorium located at 815 S. Oakdale Ave, Medford, OR 97501.
RFP may be obtained with the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, and (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Jonathan Brabham
Infrastructure & Network Service Manager
Medford School District 549c
RFP 26-07-05 Oakdale Auditorium Rigging Addendum 3
RFP 26-07-05 Oakdale Auditorium Rigging Addendum 2
RFP 26-07-05 Oakdale Auditorium Rigging Addendum 1
RFP 26-07-05 Oakdale Auditorium Rigging
Oakdale Lineset
Sample Contract
MSD General Conditions
AIA General Conditions
ITB 26-00-02 Camera and Access Control Installation
Medford School District 549c
Camera and Access Control Installation
Bids Due 2:00 p.m., August 19, 2025
INVITATION TO BID
ITB 26-00-02
Notice is hereby given that bids will be accepted by the Medford School District for the Camera and Access Control Installation project on August 19, 2025, no later than 2:00 p.m. at 900 Kenyon St., Medford, OR 97501. The project will be awarded to one contractor based on the lowest bid.
There will be an optional pre-bid meeting on August 6, 202,5 at 9:00 a.m. at the Facilities office located at 900 Kenyon Street, Medford, OR 97501.
ITB may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Jonathan Brabham
Infrastructure & Network Service Manager
Medford School District 549c
Letter of Intent to Award - ITB 26-00-02
Bid Results - ITB 26-00-02
Addendum 1 - ITB 26-00-02 Camera and Access Control Installation
ITB 26-00-02 Camera and Access Control Installation
Sample Contract
Medford School District General Conditions
AIA General Conditions
RFP 26-00-01 Medford Afterschool Program (Four Schools)
Medford School District
Medford Afterschool Programs at Four Schools
Bids Due 2:00 p.m., July 31, 2025
Request for Proposal 26-00-01
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, no later than 2:00 p.m., July 31, 2025.
Medford School District 549c invites interested community-based organizations and other entities to submit proposals to provide on-site after-school services and programs to four (4) District non-charter elementary schools.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below.
By emailing: Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Bids that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Fred Kondziela
District Athletics and Activities Director
RFP 26-00-01 Letter of Intent to Award
RFP 26-00-01 Preliminary Bid Results
Addendum 1 - RFP 26-00-01
RFP 26-00-01 Medford Afterschool Program (Four Schools)
Sample Contract
RFP 25-00-43 Afterschool Programs
Medford School District
Medford Afterschool Programs
Bids Due 2:00 p.m., July 2, 2025
Request for Proposal 25-00-43
Notice is hereby given that proposals will be accepted by the Medford School District at the Purchasing Office, located at 900 Kenyon Street, Medford, OR 97501, no later than 2:00 p.m., July 2, 2025.
Medford School District 549c invites interested community-based organizations and other entities to submit proposals to provide on-site after-school services and programs to nine (9) District non-charter elementary schools.
The District reserves the right to reject any Proposal response not in compliance with all prescribed public procedures and requirements and to waive informalities in this Request for Proposals response process.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@Medford.K12.OR.US
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders and (3) to reject for good cause any or all Bids that are not in the best interest of the district (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever its is deemed in the sole opinion of the Medford School District to be in the best interest of the District.
Fred Kondziela
District Athletics and Activities Director
RFP 25-00-43 Letter of Intent to Award
RFP 25-00-43 - Preliminary Bid Results
RFP 25-00-43 - Addendum Two
RFP 25-00-43 - Addendum One
RFP 25-00-43 - Medford Afterschool Programs
Sample Contract
ITB 25-00-42 Security Vestibules at Hedrick, Roosevelt & Lone Pine
**THIS CONTRACT WAS NOT AWARDED DUE TO BUDGET RESTRAINTS**
Medford School District 549c
Security Vestibules at Hedrick, Roosevelt & Lone Pine
Bids Due 2:00 p.m., June 11, 2025
INVITATION TO BID 25-00-42
Notice is hereby given that bids will be accepted by the Medford School District at 900 Kenyon St., Medford, OR 97501, in the facilities office, for the Security Vestibules Project. Bids must be received no later than 2:00 p.m. on Wednesday, June 11, 2025. The project will be awarded to one or more contractors based on the lowest bid and the ability to complete the project on time.
There will be a mandatory pre-bid meeting and walk-through on Thursday, May 29, 2025, beginning at 8:30 a.m. at Roosevelt Elementary Schoo,l located at 1212 Queen Anne Ave, Medford, OR 97504. We will do a site visit to Hedrick and Lone Pine immediately following Roosevelt.
ITB may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Andy Chasteen
Facilities Manager
Medford School District 549c
25-00-42 Bid Results
Revised Bid Form
Prebid Meeting Sign-In Sheet 25-00-42
Addendum Two - ITB 25-00-42
Addendum Two Drawings
Addendum One - ITB 25-00-42 Security Vestibules at Hedrick, Roosevelt and Lone Pine
ITB 25-00-42 Security Vestibules at Hedrick & Roosevelt
Drawings
Sample Contract
MSD General Conditions
AIA General Conditions
RFP 25-00-41 Arc Flash Hazard Analysis
Medford School District
Arc Flash Hazard Analysis
Proposals Due 2:00 p.m., June 11, 2025
REQUEST FOR PROPOSAL 25-00-41
Notice is hereby given that proposals will be accepted by the Medford School District at 900 Kenyon Street, Medford, OR 97501, in the Purchasing office, from qualified firms to perform an arc flash hazard analysis for the entire district.
We are seeking qualified firms to provide arc flash analysis and labeling services for all facilities within our district. The scope of work includes a comprehensive analysis of all electrical systems, short circuit and coordination studies, and the installation of appropriate arc flash hazard warning labels in accordance with NFPA 70E and all relevant safety standards. This is a qualified bid process, so while overall costs are a major factor, firms that can provide the most experience and scope of services requested will receive higher marks. The District invites interested firms to complete and submit a proposal.
RFP may be picked up by the following methods:
By calling: 541-842-1118
By downloading from the links below
By emailing: Pam.Thoren@medford.k12.or.us
The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding procedures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject for good cause any or all Bids that are not in the best interest of the district, and (4) to reject any or all proposals, in whole or in part, to waive an informality and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest.
Larry Anderson
Mechanical Supervisor
Medford School District 549C