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Public Records Request

Public Records Request Process & Fee Schedule

The Medford School District is committed to transparancy and compliace with Chapter 192 of the Oregon Revised Statutes and school board policy KBA-AR - Public Records to make records available to the public.

How to Submit a Public Records Request (PRR)

To submit a public request records, please click the button and fill out the form below.

Public Records Request Form

If you are unable to complete the form electronically, please provide the following information in an email to the Public Records Officer at superintendent.office@medford.k12.or.us, or send via mail to: 900 Kenyon Street, Medford, OR 97501.

  • Your Name and contact information
  • A clear and specific description of the records sought and whether you prefer electronic or paper copies

What to Expect After Submission

  • The Public Records Request Officer will acknowledge receipt of your request within five (5) business days.
  • The District will review the request, identify responsive records, and determine whether any exemptions apply.
  • If staff time or legal review is required, an estimated cost will be provided.

Most requests can be completed within a few days, more complex or large-scale requests may take longer.  If fulfillment exceeds ten (10) business days, you will receive an estimated completion date and periodic updates. The District may request clarification or narrowing of scope to reduce time and expense.

Public Records Request Fee Schedule

Under Oregon law, public agencies may recover their actual costs of responding to public records requests. If the estimated cost of fulfilling a request exceeds $35.00, the requester will receive a written cost estimate. Work on the request will proceed upon receipt of payment of the estimated fee.

There is no fee for a public records request when the requested record already exists, is readily available, and can be provided within 30 minutes or less.

When additional staff time, specialized assistance, or legal review is required, fees may include:

  • $75.00 per hour – Clerical staff time
  • Actual hourly rate, including benefits – Administrative or specialized staff time
  • Actual hourly rate – Legal counsel review
  • $0.25 per page – Printed copies

Fee Waiver Requests

Requests for a fee waiver will be considered on a case-by-case basis, taking into account the information provided by the requester and the totality of the circumstances. If a fee waiver request is denied, the requester may appeal the denial to the Oregon Attorney General’s Office, as permitted by law.

Subpoenas and Court Orders

Subpoenas and court orders should be directed to the staff member or school identified in the document. If no specific recipient is identified, service should be directed to the Public Records Officer.